Email is the most efficient, cost-effective and rapid method of communicating information. It provides an instantaneous and efficient alternative to traffic jams face-to-face meetings as well as postal delays interruptions to fax machines, and busy telephone lines. Its ease of use can hide its inherent dangers when it comes to exchanging sensitive documents.
Once your sensitive data is removed from your server there is no control over the destination or who sees it. Even if you use email encryption, which adds an extra layer of security, it might not be able to protect you from the type of "man-in-the-middle" attacks that could occur if an individual was to take over your email while in transit.
It is best to use a third-party that specializes in secure documents exchange. This will ensure that the documents of your customer's private will never fall into the in the wrong hands. Using a secure system for document exchange allows you to track who is viewing and editing your customer's information.
If you https://empirevdr.com/top-virtual-data-room-providers-in-uk/ are required to email confidential information, best practices and a supportive NDA can help you avoid the dangers. Limit the number of identifying items you include to the minimum required to complete your task and avoid including them repeatedly. Use a password-protected document instead of attaching it to an email or putting the wording "confidentiality" in your emails. No matter which method you choose to employ ensure that you clearly outline your expectations for the recipients of confidential information in your NDAs.